Corporate Case Study
The Benefits of Best-in-Class Technology on a High-Stakes ...
By providing best-in-class technology and a new level of expertise, Lighthouse was able to ensure a dramatic data reduction and significant savings, while ensuring quality and security along the way.
What They Needed
Recently, Lighthouse was brought in by the DOJ office of a large WesternUS state who had to produce data for a high-stakes, multi-million dollarbreach of contract matter. The client was dissatisfied with their currentediscovery panel and was looking for a new provider who could helpcentralize ediscovery with document review, use advanced technologies toreduce data, and ensure quality and security.
How We Did It
To kick things off, Lighthouse and the client team met to discuss the keygoals and expected outcomes of this particular case. It became very clearthat the client wanted to reduce data in a defensible way and so our team oflegal and technology experts got to work.At the start of the matter, our team collected and processed more than3.5TBs of client source data (i.e. 9 million documents) as well as98K documents that had been produced by opposing counsel and135K documents that had been produced by 22 various third parties. Inaddition, we collected approximately two dozen mobile devices as wellas advised and assisted outside counsel on a declaration defending theprocess for collection and production of mobile devices.Next, we brought in the use of best-in-class technology. We leveragedour search consulting team to apply our early case assessment (ECA) toolto the data after processing, and less than 14% of the original corpus (i.e.1.2 million documents) was promoted from the ECA database. Within theECA environment, we assisted the client with culling, search term iteration,and helped the client to develop and sample search terms for use duringnegotiations with opposing counsel. After agreeing upon and validatingsearch terms with opposing counsel, the result set was promoted from ECAfor review.
Within the review environment, we instituted a technology assistedreview (TAR) workflow via Brainspace, a top data analysis tool, to reduce theoverall reviewable population of data to 420K documents (a 65% reductionafter applying ECA) and prepared defensibility reports for opposing counsel.Finally, we used EmailSmart to suppress duplicative emails.We then developed a custom automated workflow to incorporateconfidential de-designation decisions from 16 co-defendants on individual documents and reproduced them. An additional 155K documents were loaded directly to review without culling, and weimplemented a managed review solution with a third-party provider to review roughly 500K records, which included avery successful first pass review, privilege review, and privilege log creation.
Ultimately, the client produced 260K documents in this matter and saved significant time and money. Lighthouse wasable to reduce the original corpus by more than 95% through the use of best-in-class technology and its legal andtechnology experts. Because of the service quality, support, breadth of capabilities, and expertise exhibited during thematter, the client has since migrated several active matters from different providers to Lighthouse.
“WORKING WITH JEFF LEWIS, OUR PROJECT MANAGER, HAS BEEN OUTSTANDING. JEFF STEPPED UP AND NOT ONLY IS MANAGING OUR CASE AND DATA, BUT THE REQUESTS OF OUTSIDE COUNSEL AND THE OUTSIDE CONTRACT REVIEW TEAM.
For 25 years, Lighthouse has provided innovative software and services to manage the increasingly complex landscape of enterprise data for compliance and legal teams. Lighthouse leads by developing proprietary technology that integrates with industry-leading third-party software, automating workflows, and creating an easy-to-use, end-to-end platform. Lighthouse also delivers unique proprietary applications and advisory services that are highly valuable for large, complex matters, and a new SaaS platform designed for in-house teams. Whether reacting to incidents like litigation or governmental investigations, or designing programs to proactively minimize the potential for future incidents, Lighthouse partners with multinational industry leaders, top global law firms, and the world’s leading software provider as a channel partner.